AS-AP

Survey: Women's Studio Workshop

Posted August 05, 2010 by Anonymous
Organization: 
Part 1.
Year Founded: 
1974
1c. Organization's annual budget.: 
$500,001 - $750,000
1b. Primary activity[ies] of the organization.: 
Artist Group / Collective
Part 2.
2a. Mission Statement: 
Original: Thew advancement of public knowledge of printmaking and other studio art subjects through the operation and maintenance of a printmaking studo in which instruction in printmaking and other studio arts is available for the benefit of Ulster and neighboring county residents. Current: To operate and maintain an artists’workspace that encourages the voice and vision of individual women artists; provides opportunities for artists at various stages in their careers and sponsors and promotes programs designed to stimulate public involvement awareness and support for the visual arts.
Website Link to Mission Statement: 
wsworkshop.org/index.htm
Website Link to Organization's History / Organization Overview: 
wsworkshop.org/index.htm
Website Link to Exhibition / Programming / Publishing History: 
wsworkshop.org/_art_book/artbook.htm
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Ann Kalmbach ann@wsworkshop.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Tatana Kellner tana@wsworkshop.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Anita Wetzel anita@wsworkshop.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Barbara Leoff Burge
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Lack of Staff
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
Pre-arranged appointment
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Slides
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Other - Please describe below.
Please describe: 
Archival folders/boxes
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
31 - 40
14b. Estimated Number of Archive Drawers: 
1 - 10
14c. Estimated Number of Archive Notebooks: 
1 - 10
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
61 - 70
Other Archive Storage Units - Please describe below.: 
Flat files
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16c. Electronic Based:: 
Database
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
Part-Time Archivist
General Staff
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
Microsoft Access
Part 17.
17. How are new materials processed?: 
We are not currently processing new material
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Acid-Free Housing
Fireproof Cabinet
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Some heating / air conditioning / humidity controls on demand or sporadically
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
Funding
20c. What goals are in place for the historical materials for the next three to five years?: 
Complete Archiving
20d. What are the biggest challenges to reaching these long term goals?: 
Staff time
20e. Are there any additional goals for the organizations historic materials?: 
Market research opportunities
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$20,001 - $25,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$30,001 - $35,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
Women’s Studio Workshop
Who executed this survey.: 
Ann Kalmbach
Is this survey complete and all appropriate questions answered?: 
Yes