AS-AP

Survey: Wesleyan University - Davison Art Center

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1952
1c. Organization's annual budget.: 
$0 - $50,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Part 2.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
History of the collection listed at http://www.wesleyan.edu/dac/coll/coll_intro.html
Website Link to Organization's History / Organization Overview: 
http://www.wesleyan.edu/dac/coll/coll_intro.html
2c. Exhibition / Programming / Publishing History.: 
http://www.wesleyan.edu/dac/
Website Link to Exhibition / Programming / Publishing History: 
http://www.wesleyan.edu/dac/
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Richard Field richard.field@yale.edu
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Ellen D’Oench ellendoench@aol.com
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Unknown
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
By appointment only.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Correspondence
Board Minutes
Financial Records
Legal Documents
11b. Artwork and Documentation: 
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Films
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications - Please describe below.
Other:: 
Exhibition catalogs.
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1950-1959
1960-1969
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
File Cabinets
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
31 - 40
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
No
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Interns
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Acid-Free Housing
Fireproof Cabinet
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Dedicated climate control system
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Some heating / air conditioning / humidity controls on demand or sporadically
Part 20.
20a. What are the goals for the historical materials for the next year?: 
None at this time.
20b. What are the biggest challenges to reaching these short-term goals?: 
1.
20c. What goals are in place for the historical materials for the next three to five years?: 
1.
20d. What are the biggest challenges to reaching these long term goals?: 
1.
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
Unknown
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
Unknown
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Yes
25b. Who?: 
Member either individually or corporately of: New England Museum Association AAM AAMC College Art Association
Part 26.
26. Additional information, comments, observations, and questions.: 
In answering this survey, I addressed our paper archives, not the art storage, which is processed separately.
Finish
survey_field_150: 
Davison Art Center
Who executed this survey.: 
Clare Rogan
Is this survey complete and all appropriate questions answered?: 
Yes