AS-AP

Survey: Washington Project for the Arts\Corcoran

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1975
1c. Organization's annual budget.: 
$50,001 - $100,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Part 2.
2a. Mission Statement: 
WPA\Corcoran is an independent, non-profit 501 c(3) organization whose mission is to promote excellence in contemporary art in the region by presenting experimental exhibitions and performances, stimulating dialogue between emerging and established artists, and involving artists in educational programs that benefit local residents. WPA\Corcoran was formed in 1996 as an organization that unites the independent spirit and regional focus of the former Washington Project for the Arts (est. 1975) with the institutional strength and historical perspective of the Corcoran Gallery of Art. WPA\C is based at the Corcoran, where it initiates and supports a broad range of projects both at the museum and at off-site locations in Washington, DC.
Website Link to Mission Statement: 
http://www.wpaconline.org/about/index.htm
Website Link to Organization's History / Organization Overview: 
http://www.wpaconline.org/about/
Website Link to Exhibition / Programming / Publishing History: 
http://www.wpaconline.org/events/past.htm
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Kim Ward kward@corcoran.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jennifer Motruk Loy jml@coredc.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Alice Denney
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Changes in your physical space that will result in endangerment to your archival materials
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
survey_field_130: 
Also, Space Concerns and Technical Support
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
No
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Lack of Staff
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Yes
Where are these locations?: 
Unknown since WPA\C has gone through so many Directors and Staff and lost a lot of our materials moving from our original space on G Street into the Corcoran Gallery of Art.
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
Contacting the WPA\C office directly to schedule an appointment.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Slides
Photographs
Videotapes
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
11e. Other: 
Layouts / Sketches / Instructions for Installations
Layouts / Sketches / Instructions for Performances
Mock-Ups / Models / Prototypes
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Other Boxes
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
11 - 20
14b. Estimated Number of Archive Drawers: 
11 - 20
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Written or Typewritten Inventories
Other Paper-Based Cataloguing Records
16c. Electronic Based:: 
Not Applicable
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
No
16g. Who is responsible for working with the archival material?: 
General Staff
Interns
Part 17.
17. How are new materials processed?: 
No System
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Dedicated climate control system
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
Staffing
20c. What goals are in place for the historical materials for the next three to five years?: 
Organzing Archives significantly
20d. What are the biggest challenges to reaching these long term goals?: 
Staffing
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$4,000 - $5,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$10,001 - $15,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
Washington Project for the Arts\Corcoran
Who executed this survey.: 
Kim Ward
Is this survey complete and all appropriate questions answered?: 
Yes