AS-AP

Survey: Vermont Studio School, Inc.

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1984
1b. Primary activity[ies] of the organization.: 
Vermont Studio Center is an international arts community that hosts 600 artists and writers each year in 4-12 week residencies.
1c. Organization's annual budget.: 
Over $1,000,000
1b. Primary activity[ies] of the organization.: 
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Part 2.
2a. Mission Statement: 
Vermont Studio Center’s mission is to support dedicated artists by offering distraction-free working time and space, the companionship of creative peers, and the inspiration of distinguished mentors in a non-competitive, international community that honors the making of art as a communication of spirit through form.
Website Link to Mission Statement: 
www.vermontstudiocenter.org
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
Founded in 1984, VSC is an international creative community and the largest artists and writers residency program in the United States. Each year, the Studio Center provides 600 outstanding emerging and mid-career painters, sculptors, printmakers, photographers, poets and writers (50 per month on a year-round basis) from across the country and around the world with 4-12 week intensive studio residencies on our award-winning, thirty-building campus in the village of Johnson, Vermont. In 2005, VSC awarded $1,400,00 in 200 Full Fellowships and 300 Partial Fellowships to support these talents.
Website Link to Organization's History / Organization Overview: 
www.vermontstudiocenter.org
2c. Exhibition / Programming / Publishing History.: 
Each month, seven distinguished writers and artists (3 painters, 2 sculptors, 2 writers) are in residence for one week each to give slide lectures, readings, and craft talks as well as offer formal and informal mentoring and criticism to any VSC resident who asks for such mentoring.
Website Link to Exhibition / Programming / Publishing History: 
www.vermontstudiocenter.org
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Jonathan Gregg jgregg@vermontstudiocenter.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Gary Clark gclark@vermontstudiocenter.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Kathy Black kblack@vermontstudiocenter.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Louise Cross lcross@vermontstudiocenter.org
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
No. Vermont Studio Center is fiscally sound and poised to continue for at least another twenty years and beyond.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Not Applicable
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
No
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
If a scholar was doing research for a book and needed the information.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Films
Slides
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Layouts / Sketches / Instructions for Installations
Layouts / Sketches / Instructions for Performances
Mock-Ups / Models / Prototypes
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Flat Files
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
41 - 50
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Not Applicable
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Card File
Written or Typewritten Inventories
Other Paper-Based Cataloguing Records
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
16e. If FileMakerPro, what version? Please describe below.: 
FIleMakerPro 8
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Fireproof Cabinet
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
Staffing, space issues
20c. What goals are in place for the historical materials for the next three to five years?: 
To continue process of archiving
20d. What are the biggest challenges to reaching these long term goals?: 
Staffing and funding
20e. Are there any additional goals for the organizations historic materials?: 
no
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$100,001 - $150,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
----
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Yes
25b. Who?: 
Vermont Historic Preservation
Finish
survey_field_150: 
Vermont Studio Center
Who executed this survey.: 
Rebecca Rice
Is this survey complete and all appropriate questions answered?: 
Yes