AS-AP

Survey: Urban Institute for Contemporary Arts

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1977
1c. Organization's annual budget.: 
$750,001 - $1,000,000
1b. Primary activity[ies] of the organization.: 
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Part 2.
2a. Mission Statement: 
UICA is a dynamic arts center fostering cultural dialogue abd creative experience through innovative and diverse events and services.
Website Link to Organization's History / Organization Overview: 
http://www.uica.org/welcome.html
Website Link to Exhibition / Programming / Publishing History: 
http://www.uica.org/programs.html
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Jeffrey Meeuwsen director@uica.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Connie Bellows
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Sheila Braciak
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
David Korte
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
2.
7b. Has planning for the preservation and documentation of archive begun?: 
No
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Yes
Where are these locations?: 
Home of private individuals of past board members and committee members.
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
No
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
For historical record keeping.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Slides
Photographs
Videotapes
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Layouts / Sketches / Instructions for Installations
Layouts / Sketches / Instructions for Performances
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Flat Files
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
None
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
41 - 50
14b. Estimated Number of Archive Drawers: 
21 - 30
14c. Estimated Number of Archive Notebooks: 
11 - 20
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
200 +
Other Archive Storage Units - Please describe below.: 
Computer Files
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
No
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Not Applicable
16c. Electronic Based:: 
Not Applicable
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
have volunteers from board try and organize the mess
20b. What are the biggest challenges to reaching these short-term goals?: 
staff does not have time to do it, and can not make it a priority
20c. What goals are in place for the historical materials for the next three to five years?: 
we will be celebrating our 30th anniversary next year and would like to create materials to document our hsitory.
20d. What are the biggest challenges to reaching these long term goals?: 
Lack of funding.
20e. Are there any additional goals for the organizations historic materials?: 
Not at this time.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$15,001 - $20,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$90,001 - $100,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Part 26.
26. Additional information, comments, observations, and questions.: 
Thank you for putting together this survey. It has prompted me to think about the importance of the materials we have stashed away over the years. I always wish it could be more organized and better preserved, but time and funding priorities have not allowed for this to happen. As our organization has grown and survived over the years, it would be great to preserve that story better, but how to do this, and, in what way should the information be archived for others to benefit from in the future is the question. I would love to hear more about your project, and how the UICA could participate in it. We will be celebrating our 30th anniversary next year, and would like to highlight some oral histories and create a catalog too. We would appreciate any guidance and resources that you know of that might assist with these projects.
Finish
survey_field_150: 
UICA
Who executed this survey.: 
Janet Teunis, Managing Director
Is this survey complete and all appropriate questions answered?: 
Yes