AS-AP

Survey: University of Arizona Poetry Center

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1960
1b. Primary activity[ies] of the organization.: 
Library of 35,000 volumes of poetry, 20,000 issues of journals, photographs, audio-visual materials
1c. Organization's annual budget.: 
$100,001 - $250,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Performance Space
Presenting Organization
Part 2.
2a. Mission Statement: 
Established by Ruth Stephan "to maintain and cherish the spirit of poetry," the Poetry Center expresses that core purpose in several goals: To provide an outstanding reserch collection and meeting place for students, scholars, teachers, poets, writers and readers of literature; To expand and diversify the audiences for contemporary poetry through community programs, including public readings, workshops and classes, poets-in-the-schools, poets-in-the-prisons, online resources, exhibits and special projects.; To foster partnerships between the University and the comunity and among local, regional, national and international partners; To increase awareness of the rich multi-ancestral literary heritage of our region and nation, and of new directions in which literary forms and culture are moving.
Website Link to Mission Statement: 
www.poetrycenter.arizona.edu/mission
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
Founded in 1960 by philanthropist/poet Ruth Stephan, the Poetry Center is a special emphasis in the College of the Humanities at the University of Arizona. The Poetry Center maintains a non-circulating research library of over 35,000 volumes, 20 issues of periodicals, 2,000 photographs, 650 audio and videotapes, cds and dvds, 300 broadsides. The Poetry Center Sponsors a number of programs, including a distinguished reading and lecture series, an annual competetive residency, and a robust program for educational outreach into the community. The Poetry Center provides support to the renowned MFA Program at the University. The Poetry Center has existed in three different "homes" since its founding in 1960. In Fall of 2007 the Poetry Center will move to a new, permanent home in a 17,000 sq. foot building, with an auditorium, expanded open shelf library, rare book room, classrooms, garden, poet’s residence cottage, and expanded office space.
2c. Exhibition / Programming / Publishing History.: 
The Poetry Center has recorded almost all of its lectures and readings since 1966 and maintains a large archive of this material for use on site.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Richard Shelton
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Lois Shelton
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
LaVerne Clark
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Gail Browne gbrowne@email.arizona.edu
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Unknown
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
Yes
survey_field_49: 
Post Road magazine
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
No
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Exhibition or Production Files
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Videotapes
Unique Art Objects
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Programs of Events
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1960-1969
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Flat Files
Please describe: 
Hollinger boxes
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
91 - 1000
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16b. Paper-based:: 
Not Applicable
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
No
16g. Who is responsible for working with the archival material?: 
Other - Please describe below.
Please describe: 
Librarian/Archivist/volunteers
Part 16 / Database
16d. What type of database software is in use?: 
Other “archives management software” - Please identify below.
Other: 
Librarycom
Part 17.
17. How are new materials processed?: 
We are not currently processing new material
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Acid-Free Housing
Fireproof Building / Fireproof Room
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Dedicated climate control system
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Finish archiving retrospective materials
20b. What are the biggest challenges to reaching these short-term goals?: 
staffing
20c. What goals are in place for the historical materials for the next three to five years?: 
1.
20d. What are the biggest challenges to reaching these long term goals?: 
1.
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$2,001 - $3,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$2,001 - $3,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
Who executed this survey.: 
Rodney Phillips, Librarian/Curator
survey_field_149: 
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: 
Yes