Survey: TERRAIN GALLERY/Aesthetic Realism Fdn.

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1c. Organization's annual budget.: 
$0 - $50,000
1b. Primary activity[ies] of the organization.: 
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Part 2.
2a. Mission Statement: 
Our Mission Statement is available on-line. "A Brief History of the Terrain Gallery" at
Website Link to Mission Statement:
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
A narrative overview is in the "Brief History of the Terrain Gallery."
Website Link to Organization's History / Organization Overview:
Website Link to Exhibition / Programming / Publishing History:
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Dorothy and Chaim Koppelman
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Carrie Wilson
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Marcia Rackow
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Nancy Huntting
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Being located in downtown Manhattan means there is the risk which people have suffered since 9/11.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
Many documents are promised to the Archives of American Art and others are housed at the Aesthetic Realism Foundation.
8b. Archival materials are also located at:: 
Where are these locations?: 
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Part 10c.
10c. How are arrangements made for access to archive?: 
A person or scholar may phone for arrangements to be made.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Exhibition or Production Files
Financial Records
Other Paper Files
11b. Artwork and Documentation: 
Oral History, Recordings and / or Transcripts
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Papers on art which have been given here.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
11e. Other: 
Layouts / Sketches / Instructions for Installations
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Flat Files
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
1 - 10
14b. Estimated Number of Archive Drawers: 
1 - 10
14c. Estimated Number of Archive Notebooks: 
1 - 10
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
41 - 50
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Written or Typewritten Inventories
16c. Electronic Based:: 
Word Processing Document [i.e. Word]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Inventory List
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Fireproof Building / Fireproof Room
Part 20.
20a. What are the goals for the historical materials for the next year?: 
continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
20c. What goals are in place for the historical materials for the next three to five years?: 
that they be further organized and suitably protected
20d. What are the biggest challenges to reaching these long term goals?: 
time, money, staff
20e. Are there any additional goals for the organizations historic materials?: 
our purpose is to have these materials preserved and available as part of the large history of the New York art world, of American art, and serve as an educational resource to scholars.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$7,001 - $10,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$10,001 - $15,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Archives of American Art
Part 26.
26. Additional information, comments, observations, and questions.: 
How may we apply for and receive grants for archiving?
Aesthetic Realism Foundation
Who executed this survey.: 
Dorothy Koppelman and Carrie Wilson
Is this survey complete and all appropriate questions answered?: