AS-AP

Survey: Santa Barbara Contemporary Arts Forum

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1976
1c. Organization's annual budget.: 
$500,001 - $750,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Part 2.
2a. Mission Statement: 
Santa Barbara Contemporary Arts Forum (CAF) provides an arena for the presentation, documentation, and support of a broad variety of visual, media, and performing arts representing a wide range of attitudes. Committed to encouraging the creation and showing of new work of the highest quality, CAF promotes the work of local, regional, national, and international artists. CAF also aims to expand and educate the audience for contemporary art and to involve a diverse constituency. It seeks to promote critical awareness and stimulate challenging dialogue about aesthetic and social issues relevant to our time.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
CAF is a non-profit, non-collecting institution dedicated to exhibiting the highest quality of contemporary art while recognizing "the artists of tomorrow," and was founded in 1976 by artists and art supporters seeking a venue dedicated solely to contemporary art. What once began as a grassroots, artist-run organization with nominal funding now serves as the leading contemporary arts presenter in California. CAF offers its innovative education and exhibition programming to the region primarily free of charge. There is no admission fee because CAF believes that the arts should be accessible to all audiences of all persuasions. It truly is foundations and individuals from the community that keep CAF active, inspired and alive with opportunities for artists, children, and adults to experience all the visual and performing arts have to offer.
Website Link to Organization's History / Organization Overview: 
www.sbcaf.org
Website Link to Exhibition / Programming / Publishing History: 
http://sbcaf.org/exhibitions/current.html
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Miki Garcia
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Ian Smith
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Kendra Epley
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Candice Assassi
3b. Could any of these individuals assist in providing an oral history of your organization?: 
No
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
End of lease for your space resulting in a move to a smaller location
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Unknown
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
Call for appointment
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Films
Slides
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Videotapes
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
Some
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
31 - 40
14b. Estimated Number of Archive Drawers: 
21 - 30
14c. Estimated Number of Archive Notebooks: 
31 - 40
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
No
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Card File
16c. Electronic Based:: 
Database
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Interns
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Inventory List
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
Staffing
20c. What goals are in place for the historical materials for the next three to five years?: 
Secure lonogterm archival/safe storage spaces
20d. What are the biggest challenges to reaching these long term goals?: 
Time
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$10,001 - $15,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$20,001 - $25,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
SBCAF
Who executed this survey.: 
SBCAF
Is this survey complete and all appropriate questions answered?: 
Yes