AS-AP

Survey: Project X Foundation for Art and Criticism

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1997
1c. Organization's annual budget.: 
$50,001 - $100,000
1b. Primary activity[ies] of the organization.: 
Printed Periodical / Publication
Part 2.
2a. Mission Statement: 
X-TRA is a quarterly art journal published in Los Angeles since 1997. The editorial board is composed of Los Angeles-based artists and writers. X-TRA provides an expansive outlet for projects related to contemporary visual arts. We publish diverse critical approaches including expansive features, historical essays, commissioned artist’s projects, interviews, and substantive exhibition and book reviews.
Website Link to Mission Statement: 
http://www.x-traonline.org/aboutXTRA.htm
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Stephen Berens slberb@earthlink.net
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Ellen Birrell deependr@mac.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jan Tumlir nimby@earthlink.net
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
X-TRA’s archive is currently located at our office. We can be contacted via email, mail or phoen to make arrangements for viewing or research. It is also possible to purchase back issues, or to borrow back issues for research purposes.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Other Artwork. Please describe below.
Other:: 
Project X produced an edition of prints by local east-side LA and Eagle Rock artists
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
None
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
51 - 60
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
61 - 70
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Written or Typewritten Inventories
16c. Electronic Based:: 
Not Applicable
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
No
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Some heating / air conditioning / humidity controls on demand or sporadically
Limited climate-controls
Part 20.
20a. What are the goals for the historical materials for the next year?: 
1.
20b. What are the biggest challenges to reaching these short-term goals?: 
1.
20c. What goals are in place for the historical materials for the next three to five years?: 
1.
20d. What are the biggest challenges to reaching these long term goals?: 
1.
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$500
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$1,001 - $2,000
Part 23.
23d. Other - Please describe below.: 
how to get funding to help wiht archiving costs
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
Who executed this survey.: 
Shana Lutker
survey_field_149: 
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.