Survey: Papier Mache Video Institute

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1c. Organization's annual budget.: 
$0 - $50,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Performance Space
Printed Periodical / Publication
Artist Group / Collective
Part 2.
2a. Mission Statement: 
Papier Mache Video Institute (PMVI) New Haven, Connecticut Tallahassee, Floridada The sign outside the studio at the Old Hamilton Clockworks building read, "Dedicated to the promotion of transient culture." PMVI sponsored/promoted works and exhbitions that had no voice opportunity in conservative New Haven. Works such as music, sound, dance, video, performance, and installations were presented at the institute.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
PMVI presented works from the Hartford, New York, and New Haven area including Jacki Apple, John Fekner, Paul Kayhart, and the New Haven High School for the Arts students. The overall facility was my personal studio but other spaces (3,000 to 4,000 square ft.) in the very large Clockworks Building were donated by the owner for exhibitions and other "all purpose" PMVI transient events. From 1977 to 1982 PMVI was located in New Haven but moved to Tallahassee, Florida with Paul Rutkovsky in 1983. Beverly Richey, remained in New Haven and assisted with organizing the last exhibition in 1984 called 1984. PMVI became a publication called DoDaaFlorida after Rutkovsky moved to Tallahassee. Several DDFlorida and Get tabloids were published by PMVI. In 1988 Window on Gaines was born in Tallahassee, Florida in a commercial building at 517 West Gaines Street. Just like PMVI in New Haven, Rutkovsky used the building for his studio and a store front installation space. It is presently under removation after a ceiling collapse in 2004. A small exhibition space will be available with a small living space for visiting artists in 2006.
2c. Exhibition / Programming / Publishing History.: 
Between 1977 and 2004 Papier Mache Video Institute and Window on Gaines sponsored many events/exhibitions including the PMVI newsletter, DoDaaFlorida and Get tabloids.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Paul Rutkovsky
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Beverly Richey
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jack Harriet none
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Collective / Unincorporated Association
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
Changes in your physical space that will result in endangerment to your archival materials
6c. Other threats to the organization:: 
Rutkovsky is now currently seeking a bank loan to renovate building at 517 West Gaines Street in Tallahassee, Florida.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Lack of Staff
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Franklin Furnace Also private collectors that I (Rutkovsky) don’t keep a record of and the simple fact that so much was ephemeral/transient, etc.
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10d.
10d. Would you allow access in the future?: 
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
My only request is I know what the research will be used for---- It’s very important that I know what the researcher "aims" to do with the material.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Exhibition or Production Files
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Unique Art Objects
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Press releases and a "fake" publication for a fake space called The No Place Alternative Space.
11d. Printed Publications: 
Artists' Publications
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
11e. Other: 
Layouts / Sketches / Instructions for Performances
Mock-Ups / Models / Prototypes
Props for Performances
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Other Boxes
File Cabinets
Other - Please describe below.
Please describe: 
---not archival containers
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
11 - 20
14b. Estimated Number of Archive Drawers: 
1 - 10
14c. Estimated Number of Archive Notebooks: 
1 - 10
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
1 - 10
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Not Applicable
16c. Electronic Based:: 
Not Applicable
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
Other - Please describe below.
Please describe: 
no staff----nobody
Part 17.
17. How are new materials processed?: 
We are not currently processing new material
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Limited climate-controls
Part 20.
20a. What are the goals for the historical materials for the next year?: 
evaluate condition of collection
20b. What are the biggest challenges to reaching these short-term goals?: 
20c. What goals are in place for the historical materials for the next three to five years?: 
---must organize, organize, organize---I need organizational help!
20d. What are the biggest challenges to reaching these long term goals?: 
----bank loan and seeking competent assistant
20e. Are there any additional goals for the organizations historic materials?: 
----make them available
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$1,001 - $2,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Part 26.
26. Additional information, comments, observations, and questions.: 
Here in Tallahassee I am very isolated but from time to time I learn that collectors are out there collecting "stuff" from my New Haven days and also the Window on Gaines in Tallahassee. I am just frustrated that I don’t generally pay attention to the organizing of archives, etc. I’m more interested in getting my studio/window renovated and up and running so we can produce more activities that will require more archiving. help!
I need to archive asap but you folks are doing a more important task now
Who executed this survey.: 
Paul Rutkovsky
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: