Survey: Other Minds

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
Music Festival, Audio archive, CD label, radio programming
1c. Organization's annual budget.: 
$250,001 - $500,000
1b. Primary activity[ies] of the organization.: 
Presenting Organization
Part 2.
2a. Mission Statement: 
Other Minds champions the contributions of innovative composers and performers of contemporary music in all its forms. Through concerts, music and film festivals, Internet programming, and other media, Other Minds brings together artists and audiences of diverse traditions, generations and cultural backgrounds. These cross-cultural exchanges expand and reshape the definition of serious music.
Website Link to Organization's History / Organization Overview:
2c. Exhibition / Programming / Publishing History.: 
THE OTHER MINDS MUSIC FESTIVAL: Acclaimed as “possibly the premier new music festival on the West Coast,” (Los Angeles Times), the OM Music Festival is presented annually and includes a four-day residency at the Djerassi Resident Artists Program in Woodside, CA, and three days of concerts, panel discussions, and symposia. The Other Minds Festival is known for featuring illustrious guest performers, offering a significant number of world premieres, and mounting productions that frequently incorporate new technologies or multidisciplinary collaborations. These featured composers at each year’s OM Music Festival represent all points of the musical spectrum but have one common trait: They push the boundaries and creative possibilities of their respective disciplines. HISTORIC PRESERVATION & PUBLIC ACCESS: OM is heavily involved in preserving the history of new music, including KPFA’s priceless new music archives and Other Minds’ own archival materials, including recordings of all OM Music Festivals. As these precious interviews and live performances are digitized, OM, through its partnership with the Internet Archive, is making them available 24/7 for free, public access. In addition, OM is preparing to launch, its own host site for the preserved materials. Eventually, RadiOM will grow to be a Web radio “station” that will serve as a distribution mechanism for these historic recordings and OM-curated programming. A NEW MUSIC SÉANCE: On December 03, 2005, OM presented the first New Music Séance: A concert of meditative and spiritual new chamber music from the past 100 years performed in San Francisco’s historic Swedenborgian Church, built in 1895. The first event of this series was widely hailed as a glorious success. "If more new performances had such a sense of devotion and commitment to the music being played, not only on the technical level but on the emotional and spiritual levels as well, it would go a long way toward making new concert music the relevant important activity we all want it to be." [Jonathan Russell, San Francisco Classical Voice] A second séance is planned for April, 2007. OTHER ACTIVITIES: OM also presents films on musical themes, has its own record label, presents Music From Other Minds for public radio on KALW (91.7), hosts a content rich Web site, and publishes MindAlert, a monthly email newsletter.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Charles Amirkhanian
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jim Newman
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Richard Friedman
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
6c. Other threats to the organization:: 
A collection of audiotapes (reel to reel) in various degrees of decay, as well as print materials and insufficient space and storage to accomodate the archive as it grows.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Fiscal Need
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
Copies of our archive (on CD) will be deposited with University of California Berkeley Music Department, and San Francisco Performing Arts Library & Museum for access. We also have an agreement with Stanford University Libraries and their Archive of Recorded Sound to donate the original tapes of a series in our collection entitled "Speaking of Music".
8b. Archival materials are also located at:: 
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10d.
10d. Would you allow access in the future?: 
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
Once our cataloguing has been completed and we develop an accession system that will work for all partner organizations. Our webradio site will also be a place where people can go to search our collection and listen to programs which have been permitted for internet access.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Prints / Lithographs / Etchings / Screenprints / etc.
Other Artwork. Please describe below.
Hand written scores
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Three-Ring Binders
Other - Please describe below.
Please describe: 
Archival boxes and sleeves
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
41 - 50
14b. Estimated Number of Archive Drawers: 
51 - 60
14c. Estimated Number of Archive Notebooks: 
100 - 150
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
I don’t know
Other Archive Storage Units - Please describe below.: 
A Fine Art storage facility houses the bulk of our audio archive.
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Other Paper-Based Cataloguing Records
16c. Electronic Based:: 
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Other - Please describe below.
Please describe: 
Limited office staff, experienced contractors, librarian
Part 16 / Database
16d. What type of database software is in use?: 
16e. If FileMakerPro, what version? Please describe below.: 
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Disaster Plan
Acid-Free Housing
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving/digitization/access
20b. What are the biggest challenges to reaching these short-term goals?: 
20c. What goals are in place for the historical materials for the next three to five years?: 
Ongoing presevation and dissemination of materials
20d. What are the biggest challenges to reaching these long term goals?: 
Continuous funding
20e. Are there any additional goals for the organizations historic materials?: 
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$150,001 - $200,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$250,001 +
Part 23.
23d. Other - Please describe below.: 
Managing work flow
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Other Minds
Who executed this survey.: 
Adrienne Cardwell, Archive Project Manager
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: