AS-AP

Survey: North Cambridge Family Opera

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1999
1b. Primary activity[ies] of the organization.: 
Provide children & adults the opportunity to experience and enjoy telling a story through song.
1c. Organization's annual budget.: 
$0 - $50,000
1b. Primary activity[ies] of the organization.: 
Presenting Organization
Other
Part 2.
2a. Mission Statement: 
Our mission is to provide children and adults the opportunity to experience and enjoy the telling of a story through song, by performing operas which are sung throughout (few spoken lines, if any); based on stories appealing to children (both boys and girls), as well as adults; and musically accessible to children but sophisticated enough to hold the interest of adults. Casts and crews are comprised of children and adults, with participation by multiple family members encouraged. Both children and adults are cast in solo roles. To the extent possible, the productions are financed through donations and volunteerism. We seek to minimize fees on performers and admission so that financial considerations will not prevent families from participating in a production or attending a performance.
Website Link to Mission Statement: 
http://www.familyopera.org/philosophy.html
Website Link to Organization's History / Organization Overview: 
http://www.familyopera.org/who.html
Website Link to Exhibition / Programming / Publishing History: 
http://www.familyopera.org/prod/index.html
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
David Bass info2007@familyopera.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Sue Hall info2007@familyopera.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Cheryl Moreau info2007@familyopera.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Dan Wienreb info2007@familyopera.org
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Unknown
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Collective / Unincorporated Association
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Our archive is already in place
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Lack of Staff
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
No
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
Would require approval from Board of Directors.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Board Minutes
Exhibition or Production Files
Financial Records
11b. Artwork and Documentation: 
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Photographs
Videotapes
Other Artwork. Please describe below.
Other:: 
Scores and libretti.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Checklists / Performance Programs / Price Lists
Other:: 
Other Printed Publications
11e. Other: 
Costumes
Layouts / Sketches / Instructions for Performances
Props for Performances
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Flat Files
Three-Ring Binders
Other - Please describe below.
Please describe: 
CDs, DVDs, databases, file systems
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
51 - 60
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
200 +
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Not Applicable
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
re-use them
20b. What are the biggest challenges to reaching these short-term goals?: 
funding
20c. What goals are in place for the historical materials for the next three to five years?: 
1.
20d. What are the biggest challenges to reaching these long term goals?: 
1.
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$2,001 - $3,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$10,001 - $15,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
North Cambridge Family Opera
Who executed this survey.: 
Craig Lee Burket
Is this survey complete and all appropriate questions answered?: 
Yes