Survey: Mary H. Dana Women Artists Series

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1c. Organization's annual budget.: 
$0 - $50,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Part 2.
2a. Mission Statement: 
The Mary H. Dana Women Artists Series was origanally established to provide a venue for exhibiting the work of emerging and established contemporary women artists at a time when few exhibition opportunities existed; to introduce contemporary art to the students of Douglass College, the largest women’s college in the US, the Rutgers University community and the general population; and to provide role models for students majoring in the visual arts and art history who until 1975 did not have any full time women faculty on the Art Department faculty. The mission remains one of making visible the work of contemporary women artists.
Website Link to Mission Statement:
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
The Mary H. Dana Women Artists Series, established in 1971 at the Mabel Smith Douglass Library, is the longest-running, continuing series of exhibitions dedicated to increasing the visibility of women artists in the United States. Formerly known as the Women Artists Series, in 1987, the Series was renamed in memory of Mary H. Dana, (Douglass College (DC), Class of 1942), by her friend, Professor Emeritus Nelle Smithers. The Series was initiated upon the suggestion of alumna artist Joan Snyder, (DC, 1962), to Library Director Daisy Brightenback Shenholm, (DC, 1944), who responded enthusiastically, and appointed the Series’ first coordinator, Lynn F. Miller. During the Series’ first twenty-five years, close to 200 artists, both acclaimed and emerging, have exhibited in the Douglass Library lobby gallery space and under the direction of other former coordinators Evelyn Apgar, (DC, 1969), Beryl Smith, (DC, 1982), Bonnie Goldstein, Karen McGruder, Elsa Bruguier, and Marianne Ficarra, (DC, 1988). Dr. Ferris Olin, (DC, 1970), has served as the Series’ curator since 1994. In 2004, with Ferris Olin, Joseph Consoli and Sara Harrington were appointed co-curators of the Series. The archives of the Mary H. Dana Women Artists Series include a comprehensive history of the Series and a list of the artists who have participated to date. A finding aid will be mounted on the web in the fall ’06.
Website Link to Organization's History / Organization Overview:
2c. Exhibition / Programming / Publishing History.: 
There have been exhibition catalogs published for each of the years that the Series has been in existence.
Website Link to Exhibition / Programming / Publishing History:
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Joan Snyder
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Francoise Puniello
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Lynn Miller
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Ferris Olin
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Not Applicable
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
The archives of the Mary H. Dana Women Artists Series are maintained by the Margery Somers Foster Center, based at the Mabel Smith Douglass Library, and part of the Rutgers University Library system. The Foster Center, along with Special Collections/University Archives, holds the records for the Women’s Caucus for Art, and New York Feminist Art Institute, Heresies Collective. It also collects the papers of women artists active in the US since 1945, for example Faith Ringgold, Ora Lerman, and is actively adding to the collection. It also has the Lucy Lippard papers that pertain to women artists.
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Part 10c.
10c. How are arrangements made for access to archive?: 
By appointment only.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Board Minutes
Exhibition or Production Files
Financial Records
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Digital Materials
Unique Art Objects
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Broadsides / Small Press
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Other Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
21 - 30
14b. Estimated Number of Archive Drawers: 
31 - 40
14c. Estimated Number of Archive Notebooks: 
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Written or Typewritten Inventories
16c. Electronic Based:: 
Word Processing Document [i.e. Word]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Inventory List
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Part 20.
20a. What are the goals for the historical materials for the next year?: 
making the Finding Aid accessible by mounting on the Internet
20b. What are the biggest challenges to reaching these short-term goals?: 
20c. What goals are in place for the historical materials for the next three to five years?: 
begin digitization of some materials
20d. What are the biggest challenges to reaching these long term goals?: 
20e. Are there any additional goals for the organizations historic materials?: 
make more readily useful for students and scholars
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$50,001 - $60,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$15,001 - $20,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Rutgers University Libraries is a member of a number of research library consortia.
Part 26.
26. Additional information, comments, observations, and questions.: 
The Margery Somers Foster Center also holds an archive on contemporary women artists which is active and for which a finding aid has been created. It will be made available on the Internet in fall ’06.
Margery Somers Foster Center/Rutgers University
Who executed this survey.: 
Dr. Ferris Olin
Is this survey complete and all appropriate questions answered?: