Survey: Dieu Donné Papermill

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
Artist Workspace offering staff assisted studio rental and residency programs for emerging and mid-career artists to work in hand papermaking and exhibition space.
1c. Organization's annual budget.: 
$50,001 - $100,000
Part 2.
2a. Mission Statement: 
Dieu Donné is an artist workspace dedicated to the creation, promotion and preservation of contemporary art utilizing the hand papermaking process.
Website Link to Mission Statement:
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
Dieu Donne Pepermill is the world’s only nonprofit art studio dedicated to collaborating with artists to create original art utilizing the hand papermaking process. Who we are: Founded in 1976, Dieu Donne Papermill is a unique artists - centered workspace dedicated to the creation, promotion, and preservation of contemporary art in handmade paper. In support of this mission, DDP collaborates with artists and partners with the professional visual arts community. The studio is equipped to have artists who do not typically use paper as their medium work collaboratively with skilled papermakers. Dieu Donne continues to reinvent and adapt age-old hand papermaking techniques to change the field of contemporary art in paper. Our collaboration with such outstanding artists as Chuck Close, Louise Bourgeois, John Cage, Lesley Dill, Robert Gober, Jim Hodges, William Kentridge, Glenn Ligon, Jessica Stockholder, Kiki Smith, and Richard Tuttle sets the standard of excellence for art made in paper.
Website Link to Organization's History / Organization Overview:
Website Link to Exhibition / Programming / Publishing History:
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Oliver Griot (Chair)
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Janice DeYoung (Co-Vice Chair)
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Stephen Yablon (Co-vice Chair)
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Brett Littman ( Executive Committee)
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Collective / Unincorporated Association
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
Fiscal need, drain on existing staff time, lack of staff, space concerns
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Our archive is already in place
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Technical Support / Expertise
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
50% located Offsite storage facility A small portion is currently on loan for exhibition
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Part 10c.
10c. How are arrangements made for access to archive?: 
By appointment. However, after we move to our new location we will institute new programming to support easy access for scholars, collectors, curators and researchers.
Part 10d.
10d. Would you allow access in the future?: 
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
11b. Artwork and Documentation: 
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
Other Digital Materials
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Dieu Donne houses over 1500 works donated to our archive and on consignment from artists who have been involved in our residency programs, collaborated in our studio or produced work on paper created at Dieu Donne. Including artists books, unique and editioned works on paper.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Flat Files
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
41 - 50
14b. Estimated Number of Archive Drawers: 
61 - 70
14c. Estimated Number of Archive Notebooks: 
91 - 100
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
41 - 50
Other Archive Storage Units - Please describe below.: 
60 framed works on site / 40 framed works of art offsite
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Other Paper-Based Cataloguing Records
16c. Electronic Based:: 
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Part 16 / Database
16d. What type of database software is in use?: 
16e. If FileMakerPro, what version? Please describe below.: 
filemaker 5
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Disaster Plan
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running during office hours
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Develop programming for the archive and provide stabilized environment in new space tied in with our planned move
20b. What are the biggest challenges to reaching these short-term goals?: 
Finding and securing funding to support a part time staff dedicated to the archive
20c. What goals are in place for the historical materials for the next three to five years?: 
Curate the archive for the best examples of work created in our 30 year history and provide access to the archive for study, curatorial work and promotion of our mission.
20d. What are the biggest challenges to reaching these long term goals?: 
Coordinating our efforts to dedicate staff and outside resources to the development of the archive to time out with our move to new facility.
20e. Are there any additional goals for the organizations historic materials?: 
Ultimately we would hope to have them housed at a major institution.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$60,001 - $70,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$250,001 +
Part 23.
23d. Other - Please describe below.: 
Programming for using archives for education
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Through the New York State Artists Workspace Consortium we have been in contact with the Winthrop Group to assess and make reccommendations for each consortium group’s archive.
Who executed this survey.: 
Dona Warner, Executive Director
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: