Survey: Daguerreian Society

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1c. Organization's annual budget.: 
$100,001 - $250,000
1b. Primary activity[ies] of the organization.: 
Printed Periodical / Publication
Part 2.
2a. Mission Statement: 
The Daguerreian Society is an organization of individuals and institutions sharing a common interest in the art, history, and practice of the daguerreotype. Its purpose is to provide a forum for sharing information and ideas thhough its publications, web site, annual symposia, and society-sponsored exhibitions.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
The Daguerreian Society’s 800+ members represent twenty-three countries and embody a broad spectrum of knowledge and interests. Counted among the Society’s membership are enthusiasts ranging from beginning collectors looking for guidance, to world-renown collectors and authors; from curators of the world’s premier institutions, to department heads from all of the major auction houses worldwide. The Society even has many modern daguerreotypists, whose efforts to keep the art alive have given photographic historians and researchers greater respect for the skills of their predecessors. The Society annually publishes a scholarly compilation of member-written articles in a 280+ page book, The Daguerreian Society Annual. The Society also publishes a more informal 24-32 page bi-monthly Newsletter containing timely articles and notices, along with a ten-page portfolio of a member’s (either private or institutional) collection. These publications, including their postage, are all included in the $50.00 annual dues.
2c. Exhibition / Programming / Publishing History.: 
Every year since its founding, the Daguerreian Society has held an annual four-day symposium in conjunction with a major hosting institution. Among others, past hosts include: The George Eastman House, The Chrysler Museum, Smithsonian’s National Portrait Gallery, New Mexico Museum of Fine Arts, Ohio State University, Boston Athenæum, Oakland Museum of California, Atlanta History Center, the Henry Ford, and the State of California. At all symposia, there has been a host-sponsored or society-sponsored public exhibition of both antique and contemporary daguerreotypes. The Daguerreian Society’s website, mounted in 1996, has remained a strong point of contact between the Society and interested individuals throughout the world. The most recent addition to our site has been “The NEA Database,” an NEA-funded database of more than 3,000 daguerreotypes. In addition to the database, the Society’s site acts as a strong educational tool through our broad selection of more than one hundred nineteenth- and twentieth-century texts about the daguerreotype. Many of these would otherwise be difficult to locate, yet are the essential texts for primary-source research. The site has received many accolades and has been featured as a “must see” site in the Yahoo! categorical listings.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Mark Johnson
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Matthew Isenburg
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
6c. Other threats to the organization:: 
We are growing well but have just moved into our first headquarters building with a new gallery as well as a new library and archives. Due to this there are many expenses relating to furnishings, display cabinets, laboratories for bi-annual workshops, etc. A short-term threat as we experience one-time growing pains. Presently we are primarily member-supported, but we have just started submitting grant proposals to regional foundations.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Fiscal Need
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Other Artwork. Please describe below.
Daguerreotypes from member-artists as well as group daguerreotypes taken at each of our annual symposia (17 year’s worth). Begining an archive of antique daguerreotypes to be donated by Society members.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials:
11d. Printed Publications: 
Commercially Published Materials
Other Printed Publications - Please describe below.
Archive of past "Daguerreian Society Annuals" (since 1990) in hardcover and softcover form. "Daguerreian Society Newsletters" (bi-monthly since 1988)
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
File Cabinets
Flat Files
Three-Ring Binders
Other - Please describe below.
Please describe: 
Daguerreotypes are kept in acid-free boxes, inside metal cabinets.
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
11 - 20
14b. Estimated Number of Archive Drawers: 
1 - 10
14c. Estimated Number of Archive Notebooks: 
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
61 - 70
Other Archive Storage Units - Please describe below.: 
Metal cabinet (converted microfilm cabinet , 10 drawer)
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Card File
16c. Electronic Based:: 
At this point not so much cataloged as organized for simplified finding.
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Please describe: 
We have a few computers with duplicate files but not truely "backed-up", publications are on CDs as well
Part 16 / Database
16d. What type of database software is in use?: 
16e. If FileMakerPro, what version? Please describe below.: 
Part 17.
New material would be publications which are on CD and computers
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running during office hours
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Large building with some areas controlled, others not (principally basement)
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Exhibitions by appointment or chance
20b. What are the biggest challenges to reaching these short-term goals?: 
Lack of time due to other Society commitments, such as producing publications
20c. What goals are in place for the historical materials for the next three to five years?: 
We are now planning a fall 2006 exhibition in our gallery, combining our material with other member’s collections
20d. What are the biggest challenges to reaching these long term goals?: 
Funding for exhibitions
20e. Are there any additional goals for the organizations historic materials?: 
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$10,001 - $15,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$50,001 - $60,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Ourselves. For the last ten years we have had an active program of sending our specialized equipment (developed in-house and referred to as the CopyCube) to be used by other organizations and individuals to photograph their collections. During that time many thousands of images have been recorded by dozens of institutions and collectors. The system first utilized 35mm film but, over the last four years, we have converted to digital cameras. This equipment was one basis for our "NEA Database", a database of over 3,000 daguerreotypes on our site, www.daguerre,org. Those reproductions are in high resolution and can be zoomed in detail—and they so are especially useful to scholars. The Society has paid for six CopyCubes and loans them free of charge. This program also helps the Society to acquire good reproductions for our publications, such as collector portfolios.
Part 26.
26. Additional information, comments, observations, and questions.: 
Can’t think of anything as you covered it pretty well.
The Daguerreian Society
Who executed this survey.: 
Mark S. Johnson. President
Is this survey complete and all appropriate questions answered?: