AS-AP

Survey: Community Gallery at the Brooklyn Museum

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1968
1c. Organization's annual budget.: 
----
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Part 2.
2a. Mission Statement: 
During its years of operation, the Community Gallery’s mission was to show the works of diverse groups of local artists and to bring new community audiences into the Brooklyn Museum.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
In 1968, the Community Gallery of the Brooklyn Museum was formed in response to community requests to show the works of local artists. The Museum provided an exhibition space for community groups. To assure that adquate input would be received from the communities in determining the policies and direction of the Community Gallery, a twenty-two member Advisory Committee was formed. The Advisory Committee, representing the various communities in Brooklyn, served as a liaison between the communities and the Museum and determined the Gallery’s exhibition schedule based on proposals submitted by community groups. Once the proposals were selected, each community group juried its own show and the Museum provided all services for its realization. The Community Gallery provided services to community artists not only by providing a professional exhibition program within the Museum but also through the following related activities: Artists Registry, "notes" a newsletter for artists, an Artists in Residence Program, and neighborhood exhibitions. The Community gallery closed in the mid-1980s.
2c. Exhibition / Programming / Publishing History.: 
See above.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Henri Ghent
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Unknown
Part 4.
4a. Is organization currently active?: 
No
4b. Year activity suspended if no longer active.: 
1986
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Our archive is already in place
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
Yes
survey_field_49: 
The Community Gallery papers are located in the archives of the Brooklyn Museum. This archives collects materials relating to the history of the Brooklyn Museum and its programs.
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
An interested researcher would contact me (contact information is available through the Brooklyn Museum website) with his or her question. I would do preliminary research and review the appropriate records. The researcher could then either make an appointment and view the materials on-site in the Brooklyn Museum library or I can photocopy materials and send it to them for a nominal cost.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Exhibition or Production Files
Financial Records
Other Paper Files
11b. Artwork and Documentation: 
Slides
Photographs
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Brochures
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1960-1969
1970-1979
1980-1989
Part 13.
13a. How is the material stored?: 
Other - Please describe below.
Please describe: 
archival acid-free boxes
13b. Are some or all of these storage units “archival”?: 
All
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
11 - 20
14b. Estimated Number of Archive Drawers: 
----
14c. Estimated Number of Archive Notebooks: 
----
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
11 - 20
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16c. Electronic Based:: 
Database
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
Full-Time Archivist
Part-Time Archivist
Interns
Part 16 / Database
16d. What type of database software is in use?: 
Microsoft Access
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Disaster Plan
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Dedicated climate control system
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Processing of collection
20b. What are the biggest challenges to reaching these short-term goals?: 
Lack of stafff
20c. What goals are in place for the historical materials for the next three to five years?: 
Create complete finding aid for Community Gallery collection
20d. What are the biggest challenges to reaching these long term goals?: 
Lack of staff
20e. Are there any additional goals for the organizations historic materials?: 
Special project, such as digitization of select materials
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$40,001 - $45,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$200,001 - $250,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Yes
25b. Who?: 
Society of American Archivists Archivists Round Table of Metropolitan New York
Finish
survey_field_150: 
Brooklyn Museum Libraries & Archives
Who executed this survey.: 
Laura Peimer, Archivist, Brooklyn Museum
Is this survey complete and all appropriate questions answered?: 
Yes