Survey: Community Arts Network

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
Web site
1c. Organization's annual budget.: 
$100,001 - $250,000
1b. Primary activity[ies] of the organization.: 
Part 2.
2a. Mission Statement: 
The Community Arts Network (CAN) is a portal to the field of community arts, providing news, documentation, theoretical writing, communications, research and educational information. Headquartered at its Web site on the Internet, CAN is a program of Art in the Public Interest (API), a nonprofit organization based in North Carolina.
Website Link to Mission Statement:
Website Link to Organization's History / Organization Overview:
2c. Exhibition / Programming / Publishing History.: 
CAN promotes the growth and stability of the field by developing: * Information exchange, research and critical dialogue about and for the field * Knowledge sharing and networking among practitioners * Extensive training information and materials One of CAN’s most important functions in the field is to act as a central online publishing network for news, documentation and critical evaluation of community arts activities, often written by the practitioners themselves (artists, arts organizations and their community partners, and community participants). Increasingly, they look to CAN as a place to meet and share their experiences. The main features of the Web site are APInews, Forums, the Reading Room and Resources – and they are constantly growing. Using these tools you can: * Learn all about the field in Community Arts 101 * Read interesting essays written by the people who are creating advances in community arts, and by those who are observing their progress * Read the latest news in the field, and subscribe to receive it by e-mail (or receive it through an RSS newsfeed) * Read CAN’s Special Reports on topics like ensemble theater, community dance, community development, education, organizing, creating change and more * Check our international calendar for important conferences and workshops * Find links to hundreds of articles, organizations, artists, projects and resources elsewhere on the Web * Share what you know through online conversations with others who are interested in the work * Find or post opportunities for employment or involvement in the field * Find places to study and receive training * Browse studies and statistics from the field * Shop in the CAN Bookstore * Browse everything on the CAN site by arts discipline, population or social context
Website Link to Exhibition / Programming / Publishing History:
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Linda Frye Burnham
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Steven Durland
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
The usual lack of resources to the nonprofit art world.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Not Applicable
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials - Please describe below.
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Broadsides / Small Press
Commercially Published Materials
Programs of Events
Publication or Merchandise Catalogues
Other Printed Publications
11e. Other: 
Other - Please describe below.
CAN’s digital archive exists on the Internet at It is currently maintained by its parent organization, Art in the Public Interest.
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Please describe: 
Digital files on hard disks, ZIP disks, etc.
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
21 - 30
14b. Estimated Number of Archive Drawers: 
11 - 20
14c. Estimated Number of Archive Notebooks: 
1 - 10
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
31 - 40
Other Archive Storage Units - Please describe below.: 
Digital disks (c. 50)
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16c. Electronic Based:: 
Digital files
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Part 16 / Database
not sure
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running during office hours
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Continue archiving
20b. What are the biggest challenges to reaching these short-term goals?: 
Resources to pay for professional evaluation of the impact/worth of the CAN project
20c. What goals are in place for the historical materials for the next three to five years?: 
2006-7 Evaluation
20d. What are the biggest challenges to reaching these long term goals?: 
Finding a qualified evaluator
20e. Are there any additional goals for the organizations historic materials?: 
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$30,001 - $35,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$100,001 - $150,000
Part 23.
23d. Other - Please describe below.: 
Organizations should be able to document their service to their communities.
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
The Getty Reasearch Institute, Los Angeles The Library at Virginia Tech, Blackburg, VA.
Part 26.
26. Additional information, comments, observations, and questions.: 
I think it would be enormously helpful for organizations to know what historians and archivists think is worth keeping. I have been quite surprised at their answers myself.
Art in the Public Interest
Who executed this survey.: 
Linda Frye Burnham
Is this survey complete and all appropriate questions answered?: