Survey: Chicago City Theatre Company

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
Dance Studio - classes, rehearsals, presentations
1c. Organization's annual budget.: 
$750,001 - $1,000,000
1b. Primary activity[ies] of the organization.: 
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Performance Space
Part 2.
2a. Mission Statement: 
Mission: The mission of the Joel Hall Dance Center is to use the arts to enrich the lives of its community members through dance education and performance. It reaches out to the community, targeting those who would not otherwise be exposed to the arts for classes, educational outreach programs and local, national, and international performances. Philosophy: The JHDC community is comprised of a broad-based ethnic and social mix of individuals who share a love of dance as they work together toward common goals. Instruction emphasizes the development of each individual both as a dancer and as a member of the community. There is a sense of family that permeates the organization, and the activity of working together promotes understanding of others. The diversity represented by the composition of the Dance Company, faculty, students and audiences exhibits a positive role model for the community.
Website Link to Mission Statement:
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
History: Founded in 1974 by Joel Hall and Joseph Ehrenberg as the Chicago City Theatre Company, the Joel Hall Dancers & Center (JHDC) encompasses Chicago’’s longest-thriving multi-cultural dance company and training center. Mr. Hall continues to serve as the Artistic Director. Located on Chicago’’s Northside, in the Andersonville neighborhood, the JHDC offers over 150 weekly classes for aspiring dancers, age 3 - adult.
Website Link to Organization's History / Organization Overview:
2c. Exhibition / Programming / Publishing History.: 
Programs: The Joel Hall Dance Center offers 150 classes each week for a student body of over 900 adults and 300 children from throughout the Chicago area. Courses range from beginning through professional-level jazz, ballet, tap, and modem dance, to hip-hop, Egyptian/North African, social dance and Pilates. Collaborations with schools and community groups have allowed JHDC to touch the lives of over 75,000 children. The Dance is a Language program reaches up to 4,000 students at Chicago Public Schools each year.
Website Link to Exhibition / Programming / Publishing History:
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Joel Hall
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jane Leder
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Bonnie Krasny
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
End of lease for your space resulting in a move to a smaller location
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
Financial concerns, proper space/display area
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Lack of Staff
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Private Individuals, former employees
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10d.
10d. Would you allow access in the future?: 
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
A student, writer, researcher, historian looking for material to complete a project - someone interested in compiling a timeline/historical research project on Chicago City Theatre Company/Joel Hall Dancers & Center.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Unique Art Objects
Other Artwork. Please describe below.
A collection of paintings and graphics depicting our dancers. Also we recently received a collection of paintings as a gift of the deceased. These paintings depict dancers in general, not our company specifically.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Press kit materials (press release, talking points bulletins, etc.)
11d. Printed Publications: 
Checklists / Performance Programs / Price Lists
Programs of Events
Other Printed Publications
11e. Other: 
Layouts / Sketches / Instructions for Performances
Props for Performances
Other - Please describe below.
Lighting Plots
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
31 - 40
14b. Estimated Number of Archive Drawers: 
11 - 20
14c. Estimated Number of Archive Notebooks: 
11 - 20
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
I don’t know
Other Archive Storage Units - Please describe below.: 
Large prop and costume crates - NOTE - the above numbers are estimates, it’’s hard to determine how many boxes we COULD have if we assembled all of the material. It could be quite a bit more.
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Not Applicable
16c. Electronic Based:: 
Not Applicable
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
General Staff
Part 17.
17. How are new materials processed?: 
Other - Please describe below.
Our Technical Director keeps excellent records (paper and electronic) for all costumes, props, lighting plots, etc. The other material is not catalogued or processed in any systematic way.
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
No or minimal climate controls [i.e. in an attic, basement, unheated / uncooled storage area, etc.]
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Evaluate and assess collection, materials, etc.
20b. What are the biggest challenges to reaching these short-term goals?: 
Staff time & Expertise
20c. What goals are in place for the historical materials for the next three to five years?: 
The company suffered a devastating fire in 1993 and lost most of its archives. Since then, we’’ve moved twice and may be moving again in 2008. We need to assess what the collection contains, what needs to be preserved, and how best to do that.
20d. What are the biggest challenges to reaching these long term goals?: 
Staff time
20e. Are there any additional goals for the organizations historic materials?: 
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$45,001 - $50,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$100,001 - $150,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Our current Board Vice President, Craig Davis, is director of Adult Services for the Chicago Public Library System.
Who executed this survey.: 
Susan Dickson, Managing Director
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: