AS-AP

Survey: Byrd Hoffman Watermill Foundation

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1969
1b. Primary activity[ies] of the organization.: 
It is the primary mission of the Robert Wilson Archive to document the artistic career of Robert Wilson. Administered by the Byrd Hoffman Water Mill Foundation in New York City, the Archive collects, organizes, preserves, describes, and provides access to these documentary materials, including photographs, papers, and video recordings.
1c. Organization's annual budget.: 
----
1b. Primary activity[ies] of the organization.: 
Other
Part 2.
2a. Mission Statement: 
It is the primary mission of the Robert Wilson Archive to document the artistic career of Robert Wilson. Administered by the Byrd Hoffman Water Mill Foundation in New York City, the Archive collects, organizes, preserves, describes, and provides access to these documentary materials, including photographs, papers, and video recordings. The following pages contain an overview of the Archive and an indexed and searchable database and image repository containing some of the most striking images from Wilson’s now 35 year career. Development of this website was made possible through a generous contribution by Robert W. Wilson. Additional funds provided by the Mellon Foundation.
Website Link to Mission Statement: 
http://www.robertwilson.com/about/index.php
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
The Byrd Hoffman Water Mill Foundation develops new approaches to the arts, supports young artists with opportunities for professional growth, and documents the work of its Artistic Director, Robert Wilson. The Foundation pursues this mission with a spirit of innovation exemplified by Robert Wilson’s own work, an approach which encourages interdisciplinary collaboration. The Foundation’s programs include workshops, educational programs, and residencies at The Watermill Center; The Robert Wilson Archive, a collection of photographs, papers, and video recordings which documents the artistic careers of Wilson and his collaborators; and The Watermill Collection, a vast and continuously expanding inventory of drawings, texts, sculpture, furniture and other artifacts. The Byrd Hoffman Water Mill Foundation is a not-for-profit, tax-exempt corporation chartered in 1969 in the State of New York. Activities of the Foundation are supported by contributions from individuals, foundations, corporate donors and government agencies. Contributions are tax-deductible under section 501(c)3 of the Internal Revenue Code. The Foundation is governed by a Board of Directors and administered by a professional staff.
Website Link to Organization's History / Organization Overview: 
http://www.robertwilson.com/about/bhf_fndtn.php
2c. Exhibition / Programming / Publishing History.: 
The Watermill Center www.watermillcenter.org The Watermill Center is located on a wooded six-acre site in the Hamptons, Long Island, two hours by car from New York City. The site includes a former Western Union factory building, where the technology that led to the fax machine was invented. Robert Wilson has designed and developed the facility at Watermill gradually since he acquired the property in 1992. Many aspects of the master plan were realized in collaboration with participants of the Summer Program. Both the building and the landscaped Watermill Center grounds are characterized by the careful arrangement and integration of natural and man-made components. These features bear the imprint of Robert Wilson’s aesthetic ideals and shape the atmosphere of the site. The final phase of Watermill Center construction is scheduled from August 2004 to May 2006. Upon completion of its building, the Watermill Center will serve both local and international communities. The Center will host the Watermill Collection and operate as a study center for Asian and Tribal Arts, focusing on aesthetic and formal themes in world art. In addition, the Watermill Center will be home to the Robert Wilson Archive, a collection of photographs, papers, and video recordings that documents the artistic career of Robert Wilson and his collaborators. The permanent Watermill Center facility will include: * flexible indoor and outdoor spaces for workshops and rehearsals * Robert Wilson Archive and study library * the Watermill Collection * landscaped woods and gardens with art installations * temporary exhibition space * accommodation, kitchen and dining facilities * offices and parking
Website Link to Exhibition / Programming / Publishing History: 
http://www.robertwilson.com/calendar/index.php
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Robert Wilson robert.wilson@robertwilson.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Carsten Siebert carsten.siebert@robertwilson.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Elka Rifkin elka.rifkin@robertwilson.com
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Jason Loeffler jason.loeffler@robertwilson.com
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
End of lease for your space resulting in a move to a smaller location
End of lease for your space resulting in termination of activities or changing of priorities
Changes in your physical space that will result in endangerment to your archival materials
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
Yes
7c. Does the organization know how and where to seek expertise and assistance?: 
Yes
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Fiscal Need
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
The Archive has eventual plans to be housed in Watermill at the Water Mill Center. The NYPL has much of the collection on their premises.
8b. Archival materials are also located at:: 
Unknown
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
Yes
survey_field_49: 
The Archive contains the works of a large number of Wilson collaborators and associates, including influential artists such as Philip Glass, Lucinda Childs, Tom Waits, William Burroughs, Isobelle Huppert and others. Within the framework laid out by Robert Wilson, his collaborators generally have a great part in the final interpretation of a given piece. This is possible because the group of artists around him is remarkably stable despite all changes over time. As with a renaissance workshop, assistants are given creative freedom, though the result is always instantly recognizable as a work by Robert Wilson.
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
ACCESSING VIDEO RECORDINGS AT THE ROBERT WILSON ARCHIVE The New York Public Library has provided to the Robert Wilson Archive a selection of 50 courtesy copies of the finest examples from the Robert Wilson Audio/Visual Collection. These courtesy copies are available for viewing by appointment only in the offices of the Byrd Hoffman Water Mill Foundation. A complete list of available titles is available upon request. Appointments must be scheduled at least 14 calendar days in advance. A donation of $25 per research day is requested. Please send requests for appointments through our Contact page: http://robertwilson.com/contact/index.php. Select “Archive request” in the subject line and be sure to indicate your professional affiliation, the scope of your research project and which titles you wish to view in the message field. You may also write or fax to: Archivist The Byrd Hoffman Water Mill Foundation The Robert Wilson Archive 155 Wooster Street Suite 4F New York, New York 10012 USA +1 212 253 7484 ext. 14 +1 212 253 7485 fax archivist@robertwilson.com
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
Other Audio Recordings (i.e. records, etc.)
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Other Digital Materials
Films
Slides
Microfiche
Photographs
Prints / Lithographs / Etchings / Screenprints / etc.
Videotapes
Unique Art Objects
Other Artwork. Please describe below.
Other:: 
A large collection of books, used primarily for research.
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Brochures
Broadsides / Small Press
Commercially Published Materials
Checklists / Performance Programs / Price Lists
Programs of Events
Publication or Merchandise Catalogues
Other Printed Publications - Please describe below.
Other:: 
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Costumes
Layouts / Sketches / Instructions for Installations
Layouts / Sketches / Instructions for Performances
Mock-Ups / Models / Prototypes
Props for Performances
Other - Please describe below.
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1960-1969
1970-1979
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
File Cabinets
Flat Files
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
51 - 60
14b. Estimated Number of Archive Drawers: 
71 - 80
14c. Estimated Number of Archive Notebooks: 
91 - 100
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Other Archive Storage Units - Please describe below.: 
Archival boxes - 91-1000
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Yes
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
Full-Time Archivist
Part-Time Archivist
Interns
Hired Out
Part 16 / Database
16d. What type of database software is in use?: 
FilemakerPro
Microsoft Access
16e. If FileMakerPro, what version? Please describe below.: 
5.5
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Part 20.
20a. What are the goals for the historical materials for the next year?: 
1.
20b. What are the biggest challenges to reaching these short-term goals?: 
1.
20c. What goals are in place for the historical materials for the next three to five years?: 
1.
20d. What are the biggest challenges to reaching these long term goals?: 
1.
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
----
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
----
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_149: 
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: 
No