AS-AP

Survey: boy scouts

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1950
1c. Organization's annual budget.: 
$500,001 - $750,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Multipurpose Space [Amalgam of Multiple Artistic Disciplines]
Performance Space
Printed Periodical / Publication
Part 2.
2a. Mission Statement: 
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Website Link to Mission Statement: 
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2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
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Website Link to Organization's History / Organization Overview: 
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2c. Exhibition / Programming / Publishing History.: 
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Website Link to Exhibition / Programming / Publishing History: 
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Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
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Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
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3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
End of lease for your space resulting in a move to a smaller location
End of lease for your space resulting in termination of activities or changing of priorities
6c. Other threats to the organization:: 
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Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
2.
7b. Has planning for the preservation and documentation of archive begun?: 
No
7c. Does the organization know how and where to seek expertise and assistance?: 
No
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Drain on Existing Staff Time
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
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8b. Archival materials are also located at:: 
Yes
Where are these locations?: 
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Part 9.
9. Does the organization maintain archives for any other organization.: 
Yes
survey_field_49: 
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Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Yes
Part 10b.
10b. Are there conditions of access for scholars, curators or researchers?: 
Yes
Part 10c.
10c. How are arrangements made for access to archive?: 
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Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Other Digital Materials
Films
Slides
Other:: 
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11c. Press and Promotional Materials: 
Newspaper / Magazine / Media Clippings
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Broadsides / Small Press
Commercially Published Materials
Other:: 
Other Printed Publications
11e. Other: 
Costumes
Props for Performances
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1970-1979
1980-1989
1990-1999
Part 13.
13a. How is the material stored?: 
Other Boxes
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
All
None
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
1 - 10
14b. Estimated Number of Archive Drawers: 
51 - 60
14c. Estimated Number of Archive Notebooks: 
21 - 30
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
31 - 40
or: 
I don’t understand the question
Other Archive Storage Units - Please describe below.: 
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Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
No
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Yes
16b. Paper-based:: 
Written or Typewritten Inventories
16c. Electronic Based:: 
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
No
16g. Who is responsible for working with the archival material?: 
Part-Time Archivist
General Staff
Part 17.
17. How are new materials processed?: 
Inventory List
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Disaster Plan
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Standard office heating / air conditioning / humidity controls running during office hours
Part 20.
20a. What are the goals for the historical materials for the next year?: 
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20b. What are the biggest challenges to reaching these short-term goals?: 
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20c. What goals are in place for the historical materials for the next three to five years?: 
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20d. What are the biggest challenges to reaching these long term goals?: 
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20e. Are there any additional goals for the organizations historic materials?: 
adf
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$2,001 - $3,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$20,001 - $25,000
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Yes
25b. Who?: 
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Part 26.
26. Additional information, comments, observations, and questions.: 
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Finish
survey_field_150: 
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Who executed this survey.: 
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Is this survey complete and all appropriate questions answered?: 
Yes