Survey: Asian American Art Centre

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
Asian American Dance Theatre home base
1c. Organization's annual budget.: 
$100,001 - $250,000
1b. Primary activity[ies] of the organization.: 
Exhibition Space
Presenting Organization
Part 2.
Website Link to Mission Statement: 
See under About Us
Website Link to Organization's History / Organization Overview: 
See under About Us
Website Link to Exhibition / Programming / Publishing History: 
See under Programs/Exhibitions
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Robert Lee
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Eleanor Yung
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Linda Peng
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Emily Cheng
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
End of lease for your space resulting in a move to a smaller location
End of lease for your space resulting in termination of activities or changing of priorities
Changes in your physical space that will result in endangerment to your archival materials
6c. Other threats to the organization:: 
Founder leaving and not having enough income/funds to attract new leadership.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Technical Support / Expertise
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
Basement Workshop: Fay Chaing disbanded Basement and gave us a box of materials. Also Danny NT Yung, one of the key founders of Basement, left with his sister, Eleanor Yung, the founder of AAAC, a set of Bridge Magazine and his notebooks on Basement inclusive of historical documents. A group in Boston of Asian American visual artists left a box of materials with us when they disbanded.
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10d.
10d. Would you allow access in the future?: 
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
AAAC has a major grant to digitize its Archive on artists, mainly the relationship between AAAC in exhibiting them, creating the themes and fleshing out the subject of Asian American Art, with a focus on the artists and their work. Not for Profit life, the political milieu, the societal response, the politics of difference, etc. are the gist of this digital archive. Once established it can be expanded to other areas. Expected public launch: Sept 2007.
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Exhibition or Production Files
11b. Artwork and Documentation: 
Audiotapes [Any Format]
Oral History, Recordings and / or Transcripts
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Other Artwork. Please describe below.
Over 400 contemporary art works compose the Permanent Collection. Over 200 folk art works compose the Collection of Folk Art, mainly Chinese folk art. In storage are all the organizational files, Board, Legal, Financial records,announcements, invitation cards, clippings, posters, press materials, etc but these are not the thrust of the digital archive that will be made public and promoted among its targeted audience.
Other Press or Promotional Materials:
11d. Printed Publications: 
Artists' Publications
Programs of Events
catalogues, newsletters, etc
11e. Other: 
Architectural Drawings / Floor Plan
slides and video document most of these issues.
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
Banker Boxes
File Cabinets
Please describe: 
computer hard drive
13b. Are some or all of these storage units “archival”?: 
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
81 - 90
14b. Estimated Number of Archive Drawers: 
14c. Estimated Number of Archive Notebooks: 
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
Other Archive Storage Units - Please describe below.: 
50 running feet of artist files, or 1500 entries. Artist files are different from organizational files.
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
16b. Paper-based:: 
Written or Typewritten Inventories
16c. Electronic Based:: 
Spreadsheet [i.e. Excel]
It is expected within the year, written master control sheets will be computerized.
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Please describe: 
Founder - Robert Lee. Program Manager and P/T Archivist will be hired.
Part 16 / Database
16d. What type of database software is in use?: 
we expect to change to open software.
16e. If FileMakerPro, what version? Please describe below.: 
5, something
Part 17.
Artist files/organizational papers are continuously incorporated into the Archive/AAAC records.
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
None or Limited
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Standard office heating / air conditioning / humidity controls running during office hours
Part 20.
20a. What are the goals for the historical materials for the next year?: 
to complete the first phase of digital archiving completing about 300 artist files
20b. What are the biggest challenges to reaching these short-term goals?: 
finding funds to continue this project and pay increasing rent or relocating.
20c. What goals are in place for the historical materials for the next three to five years?: 
AsianAmerican culture is one of many vying to correct Western culture, offering its people a better spirituality, and redirecting its policy of hegemeny.
20d. What are the biggest challenges to reaching these long term goals?: 
$ and finding the right leadership.
20e. Are there any additional goals for the organizations historic materials?: 
For example, video materials need to be added making the Archive more marketable, particularly to a student audience.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$100,001 - $150,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$250,001 +
Part 23.
23d. Other - Please describe below.: 
Through issue of Archives, see long tern role past in present, opening intergenerational dialogue to reconfigure the "avant garde"
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
24d. Other - Please describe below.: 
Many practical directions are possible. Its the larger questions that should open us up to each other.
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
25b. Who?: 
Asian Art Archive in Hong Kong. Claire Hsu, Dir. With you.
Asian American Arts Centre
Who executed this survey.: 
Robert Lee, Exec. Dir. husband of the founder, Eleanor S. Yung
I wish to defer payment and allow AS-AP to use these funds to further AS-AP’s efforts to preserve the history of the alternative and avant-garde movement in America.
Is this survey complete and all appropriate questions answered?: