AS-AP

Survey: Arts Midwest

Posted August 05, 2010 by Anonymous
Organization: 
Part 1.
Year Founded: 
1985
1b. Primary activity[ies] of the organization.: 
Regional Arts Organization
1c. Organization's annual budget.: 
Over $1,000,000
1b. Primary activity[ies] of the organization.: 
Other
Part 2.
2a. Mission Statement: 
Arts Midwest’s Mission Arts Midwest connects people throughout the Midwest and the world to meaningful arts opportunities, sharing creativity, knowledge, and understanding across boundaries.
Website Link to Organization's History / Organization Overview: 
http://www.artsmidwest.org/about/about.asp
Website Link to Exhibition / Programming / Publishing History: 
http://www.artsmidwest.org/programs/programs.asp
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
David Fraher david@artsmidwest.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Susan Chandler susan@artsmidwest.org
Additional Names and email addresses of Founders, Board Members, Directors or other key individuals: 
Colleen McLaughlin colleen@artsmidwest.org
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Yes
Part 4.
4a. Is organization currently active?: 
Yes
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
Yes
6b. Are there any short or long-term threats to the organization?: 
None / Not Applicable
6c. Other threats to the organization:: 
Are there other threats to your organization? Please describe below.
Part 7.
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
Not Applicable
7b. Has planning for the preservation and documentation of archive begun?: 
Not Applicable
7c. Does the organization know how and where to seek expertise and assistance?: 
Not Applicable
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Not Applicable
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
No
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
No
Where are these locations?: 
Where are these locations? [I.E. Home / Office of Private Individual(s) (i.e. Former Board, Staff, Funders, etc)]
Part 9.
9. Does the organization maintain archives for any other organization.: 
No
survey_field_49: 
IF YES to 9: 10a. Please describe:
Part 10d.
10d. Would you allow access in the future?: 
Yes
Part 10e.
10e. Under what circumstances would access to archives be allowed.: 
n/a
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Correspondence
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
Other Paper Files
Other:: 
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other:: 
Other Press or Promotional Materials:
11d. Printed Publications: 
Brochures
Publication or Merchandise Catalogues
Other:: 
Other Printed Publications
Other:: 
Other
Part 12.
12. What years does the materials cover?: 
1980-1989
1990-1999
2000-2005
Part 13.
13a. How is the material stored?: 
Banker Boxes
Other Boxes
File Cabinets
Three-Ring Binders
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
31 - 40
14b. Estimated Number of Archive Drawers: 
21 - 30
14c. Estimated Number of Archive Notebooks: 
51 - 60
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
----
or: 
I don’t know
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Not Applicable
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
No
16b. Paper-based:: 
Other Paper-Based Cataloguing Records
16c. Electronic Based:: 
Database
Word Processing Document [i.e. Word]
Spreadsheet [i.e. Excel]
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
Yes
16g. Who is responsible for working with the archival material?: 
General Staff
Part 16 / Database
16d. What type of database software is in use?: 
Microsoft Access
Part 17.
17. How are new materials processed?: 
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Not Applicable
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Not Applicable
Part 20.
20a. What are the goals for the historical materials for the next year?: 
unsure
20b. What are the biggest challenges to reaching these short-term goals?: 
staffing
20c. What goals are in place for the historical materials for the next three to five years?: 
unsure
20d. What are the biggest challenges to reaching these long term goals?: 
unsure
20e. Are there any additional goals for the organizations historic materials?: 
1.
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
Unknown
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
Unknown
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
No
Finish
survey_field_150: 
Arts Midwest
Who executed this survey.: 
Colleen McLaughlin
Is this survey complete and all appropriate questions answered?: 
Yes