Survey: Arts Council of New Orleans

Posted August 05, 2010 by Anonymous
Part 1.
Year Founded: 
1b. Primary activity[ies] of the organization.: 
The Arts Council provides Cultural Planning, Advocacy, Public Art, Economic Development, Arts Education, Marketing, and Grant and Service Initiatives focused on its vision of New Orleans as a flourishing international center for arts and culture.
1c. Organization's annual budget.: 
Over $1,000,000
1b. Primary activity[ies] of the organization.: 
Part 2.
2a. Mission Statement: 
We believe the arts are essential to the life of the community. It is the mission of the Arts Council of New Orleans to support and to expand the opportunities for diverse artistic expression and to bring the community together in celebration of our rich multi-cultural heritage.
2b. Organization History / Organizational Overview. Index of important events in organization's history.: 
The Arts Council of New Orleans has its origin in the Cultural Resources Committee appointed by Mayor Moon Landrieu in 1970. In 1975 the group was incorporated under the name Arts Council of Greater New Orleans and was designated by the Mayor and City Council as the official arts agency for the City of New Orleans. Among its programs and services were fall and spring Brown Bag Concerts and an annual Arts Fest in downtown New Orleans; "Arts Report," a weekly radio program; the Mayor’’s Arts Awards; "Seldom Seen" exhibits of artworks from private collections; and various projects employing local artists through the CETA program. In 1978 Mayor Ernest N. Morial reinforced the commitment to the arts espoused in his campaign. The mayor appointed a Task Force on Arts Policy to recommend policies to guide the role of City government in the support and promotion of the arts in New Orleans. The Task Force, composed of thirty-six citizens representing a broad range of interests in the arts, completed its work in May, 1979. The resulting recommendations have formed a basis for subsequent City and Arts Council action while being updated through ongoing planning with public agencies, nonprofit organizations, community groups, and interested individuals. One recommendation of the 1979 Task Force was that the Mayor establish an Office of Arts and Cultural Affairs, and a Committee for Arts and Cultural Development was subsequently appointed. It soon became evident, however, that local government could not be the sole support of arts development in New Orleans, and it was obvious that a partnership between the public and private sectors would form a more promising vehicle for generating financial support, maintaining and expanding programs, and sustaining growth for all the arts in this community. In 1981 the Arts Council of Greater New Orleans and the Mayor’’s Committee on Arts and Cultural Development merged to form the Arts Council of New Orleans. The thirty-two member Board of Directors is representative of the arts community and the community at large. The Arts Council works in partnership with the City of New Orleans, community groups, local and State governmental agencies, and other nonprofit art organizations to meet the arts needs of the New Orleans community through a diversity of programs and services. Since 1981 the Arts Council has increased its programs and services and broadened its base of support in the community.
2c. Exhibition / Programming / Publishing History.: 
The Arts Council of New Orleans: • Advocates for positive public sector, business and foundation policies and funding priorities at the local, state, and federal levels on behalf of arts and cultural interests. • Administers grants programs to help increase access to city, state, and private funds for organizations and artists in the greater New Orleans metropolitan area. Serve as one of eight regional regranting agencies for the Louisiana Division of the Arts. • Administers the Percent for Art program for the City of New Orleans designed to provide art as an integral part of social well-being and a livable City. • Provides services to member organizations and individual artists through its business incubator program designed to build capacity for performing, visual, literary and individual artists’ operations; and to help reduce expenses or increase revenue. Includes access to legal assistance, health insurance, and credit union. • Conducts o Annual Mayors Arts Awards to honor organizations and individuals for steadfast dedication and outstanding contributions to the arts and culture; o Fresh Art Festival to provide increased audience access to contemporary crafts and fine art as a cultural tourism asset and marketplace for artists; • Works to Develop the Cultural Economy. Louisiana Artworks is both a facility and a program targeting economic development through a combination of culture and commerce. This attractive 93,000 sq. ft. facility, in its final construction phase, is an extraordinary arts business incubator for Louisiana. Louisiana Artworks is a mix of marketplace, artists’ studios, and public space. The Arts Council of New Orleans primarily serves Orleans Parish and the surrounding parishes of Jefferson, St. Bernard, Plaquemines, and St. Tammany. Post-Katrina The impact of the greatest national disaster in the history of our nation on August 29, 2005, continues to challenge stabilization efforts of the cultural community. The Arts Council staff has been reduced from 23 full time staff in 2005 to 7 full time staff currently, due to revenue income loss. Our 2005 budget was projected at $1,964,000; our 2006 budget is $1,149,000. We have relocated to a reduced office space due to Katrina damage to our previous office site, which will not reopen. In spite of it all we continue providing services to our constituency but on a more limited basis. We have processed and distributed 84 Arts Grants totaling $404,000 to arts organizations (performing arts, literary, visual arts) in Orleans, Jefferson, St. Bernard and Plaquemines and grants to 63 individual artists totaling $47,000. We are in the process of finalizing details to serve as an intermediary for additional recovery grants for arts from another private foundation. We have finalized new grant guidelines and set a deadline of August 2, 2006 for our state-funded decentralized grants program, serving a four-parish area. We are currently distributing the grant guidelines and offering technical assistance workshops and one-on-one consultation opportunities. We have inventoried the needs of the City’s Percent for Art program, and restored or provided technical assistance for the restoration of damages incurred. We maintain a roster of over 1,000 visual artists and we provide technical assistance to many individual artists. We conducted the 29th annual awards luncheon (Mayor’s Arts Awards) on June 9, 2006 to recognize outstanding individuals and organizations who have demonstrated support to the arts community. We are preparing for the 6th annual Fresh Art Festival this fall, a nationally recognized fine arts and contemporary crafts festival with an emphasis on providing an extended marketplace to local artists in the Greater New Orleans metropolitan area. Despite loosing all staff for the Arts Business Incubator, we continue to provide advocacy, technical assistance and information services to a wide variety of local, state, regional, and national organizations per needs of the New Orleans arts and cultural community in a more limited fashion. Through the ELLA (Entertainment Law Legal Assistance) project in partnership with Tulane University, and the Tipitina’s Foundation, we have provided access to legal service to over 80 clients post Katrina as an aspect of our Arts Business Incubator. We also provide access to health care and a credit union to individuals and organizations.
Part 3.
3a. Names and email addresses of Founders, Board Members, Directors or other key individuals:: 
Shirley Trusty Corey
3b. Could any of these individuals assist in providing an oral history of your organization?: 
Part 4.
4a. Is organization currently active?: 
4b. Year activity suspended if no longer active.: 
Organization Still Active
Part 5.
5a. Type of organization at its founding.: 
Non-Profit [IRS certified]
5b. Type of organization currently, or at the termination of activities.: 
Non-Profit [IRS certified]
Part 6.
6a. Does the organization have an archive?: 
6b. Are there any short or long-term threats to the organization?: 
Fiscal endangerment of organization
Changes in your physical space that will result in endangerment to your archival materials
6c. Other threats to the organization:: 
The effects of Hurricane Katrina continue to threaten the work of the Arts Council of New Orleans as well as the entire Cutural Community of New Orleans. Some of the issues being faced are reduced income, lost of constituency due to relocation, reduced ability to perform marketing activities, etc.
Part 7.
All of the above - Time constraints on staff are most pressing
7a. How important is to the organization to preserve the organization’s historical material. From 1 – Very Important to 5 – Not Important.: 
1. Very Important
7b. Has planning for the preservation and documentation of archive begun?: 
7c. Does the organization know how and where to seek expertise and assistance?: 
7d. Does the organization have specific concerns regarding starting an archive working with its historic materials?: 
Other Concerns - Please describe below.
Part 8.
8a. Is the organization's archives in the collection of another institution or promised to one?: 
8a. Location: 
IF YES to 8: University (Name)
8b. Archival materials are also located at:: 
Where are these locations?: 
Libraries possibly but most of these flooded.
Part 9.
9. Does the organization maintain archives for any other organization.: 
IF YES to 9: 10a. Please describe:
Part 10a.
10a. Is the archive accessible to scholars, curators or researchers?: 
Part 10d.
10d. Would you allow access in the future?: 
Part 11.
The following questions address the historical materials (type, quantity and storage) of the organization. 11a. Paper Files and Documents: 
Artist Files
Board Minutes
Exhibition or Production Files
Financial Records
Legal Documents
By-laws / Incorporation Documents
11b. Artwork and Documentation: 
Audiotapes [Any Format]
CDs / DVDs [Pre-Recorded or CD-R / CD-RW / DVD-R / etc.]
Prints / Lithographs / Etchings / Screenprints / etc.
Unique Art Objects
Other Artwork
11c. Press and Promotional Materials: 
Announcements, Mailing Cards, etc.
Newspaper / Magazine / Media Clippings
Posters / Flyers
Other Press or Promotional Materials:
11d. Printed Publications: 
Commercially Published Materials
Programs of Events
Other Printed Publications
11e. Other: 
Architectural Drawings / Floor Plan
Part 12.
12. What years does the materials cover?: 
Part 13.
13a. How is the material stored?: 
File Cabinets
13b. Are some or all of these storage units “archival”?: 
I don’t know
Part 14.
14a. Estimated Number of Boxes or Milk-Crate Sized Storage Units: 
14b. Estimated Number of Archive Drawers: 
14c. Estimated Number of Archive Notebooks: 
14d. Estimated the total Linear Feet. ["Linear Feet" is standard measure of the quantity of archival materials on the basis of shelf space occupied or the length of drawers in vertical files or the thickness of horizontally filed materials. For example, a: 
I don’t know
Other Archive Storage Units - Please describe below.: 
No idea - Much is in storage
Part 15.
15. Is the historical materials - or archives - inventoried or catalogued in any way, either formally or otherwise?: 
Part 16.
16a. Is there a key, index or finding aid to the materials inventoried?: 
Part 16 / Electronic Files & Archival Management
16f. Does the organization have a back-up program, or back-up schedule, for its electronic records and perform monitoring of its removable media (i.e. floppies, ZIP disks, CD-ROMs, DVDs, portable hard drives, etc.)?: 
16g. Who is responsible for working with the archival material?: 
Hired Out
Part 17.
17. How are new materials processed?: 
Manual System (Card File, File Folders)
Electronic (Database, etc.)
Part 18.
18. What, if any, conservation methods are in place for both physical materials and electronic data?: 
Controlled Access
Acid-Free Housing
Part 19.
19. What type of climate-controls are present in the area[s] in which the archives are stored?: 
Dedicated climate control system
Standard office heating / air conditioning / humidity controls running 24 hours / 7 days
Part 20.
20a. What are the goals for the historical materials for the next year?: 
Reorganize Files
20b. What are the biggest challenges to reaching these short-term goals?: 
20c. What goals are in place for the historical materials for the next three to five years?: 
Move into new building with more space
20d. What are the biggest challenges to reaching these long term goals?: 
20e. Are there any additional goals for the organizations historic materials?: 
Part 21.
21. Estimated cost to achieve these archival goals for the next year.: 
$100,001 - $150,000
Part 22.
22. Estimated cost to achieve these archival goals for the next five years.: 
$250,001 +
Part 24.
24. What archival issues could / should visual arts organizations address collectively in the next three to five years? Ranked from 1 (highest priority) to 5 (lowest priority).24a. Shared standards / protocols for digitization: 
Promote professional standards / protocols for digitization
Part 25.
25a. Is the organization a member of, or in contact with, any organizations concerned with archival issues?: 
Arts Council of New Orleans
Who executed this survey.: 
Robbie L. Denny, Director of Development
Is this survey complete and all appropriate questions answered?: